InteGreat Solutions, LLC can manage the transition and merging of Learning Management Systems (LMS). InteGreat Solutions also provides clients with module implementation to add learning and training to a variety of Human Resources Information System (HRIS) or Human Capital Management (HCM) platforms.

Case Study: Transitioning UKG Pro Learning Courses to a New Academy

Introduction

A company faced the challenge of moving nearly 300 custom UKG Pro Learning courses from one academy to another while keeping curricula intact. The project required pulling reports and utilizing admin controls to ensure a smooth transition, including providing updated course IDs for easy assignment via UKG Pro Learning templates.

Preserve and Transition Courses

The primary objectives of this project were to preserve existing curricula and ensure a seamless transition. It was crucial to accurately replicate course assignments and completions for employees and to prevent artificial duplicates during the transfer process. Additionally, communication needed to be open for any challenges.

Successful Solution

InteGreat Solutions, LLC undertook a comprehensive approach to transition UKG Pro Learning courses from the old instance of UKG to the new one. Reports were pulled as an admin in both academies to ensure all courses were moved accurately. Excel analytics, including XLOOKUP, were utilized to provide updated lists for course IDs. Courses were combined into one large curriculum before being moved, and once accurately uploaded into the new academy, the curriculum itself was deleted, leaving the individual courses intact. Care was taken to avoid artificial duplicates.

The extensive reporting capabilities of UKG Pro Learning were used to replicate course assignments and completions. Updated course IDs were combined with the UKG Pro Learning assignment template to ensure accurate replication.

Challenges

Compatibility issues arose as the new academy did not support SCORM 1.2 files, which were accepted by the previous academy. The solution required using SCORM 2004 edition 4 files. Additionally, the thorough review and transition of courses and assignments took a full week due to the prior movement of roughly 400 employees.

Conclusion

The project resulted in the successful transfer of all courses to the new academy, with updated course IDs provided for easy assignment. Employees were appropriately credited with courses they had already completed, and compatibility issues were resolved, allowing learners to access courses without problems. The use of Excel analytics and detailed reporting ensured a smooth and precise transition process.

InteGreat Solutions effectively managed the transition of UKG Pro Learning courses, ensuring curricula were preserved and course assignments were accurately replicated. By overcoming compatibility challenges and utilizing detailed analytics, InteGreat Solutions provided a seamless transition experience, benefiting both the organization and its employees.